Hardworking people who are constantly doing more than one task or job in the company, people who are just like you, come to us for an IFTA program.
They tell us they need a program where they can:
- Get their missing mileage
- Check their routes
- Import data from their ELD/GPS and Fuel Card
- Allow for manual entries if they don’t have a fuel card or if their ELD is down
- Easily produce IFTA reports based on odometer readings, mileages or mileage summaries
- Have updated IFTA rates
- Run unlimited reports
We have also heard that spreadsheets are time-consuming and inaccurate. There is just too much data. While on the other hand, managers of fleets are in a state of shock with all the data that is pouring out of their ELD. How do you manage so much data?
You need an IFTA program with the right features to make your reporting fast and efficient.
1) Mile Checker
You have your ELD running in your trucks, but have you ever thought of data gaps? What if your ELD goes down? Does your ELD even capture your miles per state or IFTA miles?
What do you have in place if you have missing miles data?
There are a lot of different ELDs out in the market, but many don’t have security measures in place if your ELD goes down or if you have data gaps, and some ELDs do not capture miles per state data.
Here are some things to consider:
- It is important to understand what type of ELD you have, do you have one that captures just HOS hours? Or does it capture IFTA miles per state?
- If you have complications with your ELD, do your drivers know to capture miles per state on manual logs as soon as your ELD is down?
- If your ELD did not capture your miles per state by losing connection or merely just did not capture the data correctly and you end up with data gaps. How are you able to retrieve those miles?
eTruxFuel has your concerns in mind. We have integrated PC*Miler within our program so you can get any miles per state calculation, anytime, anywhere.
2) Data Importing Tool
We are all looking for tools to make our lives easier. Now that ELDs have been mandated people are looking for easier ways to manage their mileage data.
What if we told you that hiring someone else to enter data or an accountant to do your IFTA can now be easily avoided with an IFTA program.
What if we told you that your IFTA report can be done with only a few clicks of a button using an importing tool?
Awesome, right? – Here is how it works.
You simply find the data file, import it into the program, and match the columns (dates, amounts, prov/state, etc.). Save the settings.
Next time you want to import, all you have to do is download your data, click your saved settings, click upload and done!
3) Reporting
A good reporting tool goes a long way. We truly mean that, because we have heard from customers how much it has helped them get a complete view of their miles ran and fuel usage.
Reporting for IFTA is not only quarterly. It’s monthly. It’s per truck. It needs to be able to be customizable to fit your operations. eTruxFuel has all of that.
But, why do you need these reports?
We recently dove in deep, regarding the different reports and why they are important. If you haven’t read it yet, check out our blog post here: 3 reports you can generate for IFTA (and reasons why they are important).
You also have the ability to format your fuel tax report to match your jurisdiction’s Fuel Tax Report Form.
We have heard loud and clear that jurisdictions have different form formats. It is as easy as a couple of clicks to change that format within eTruxFuel.
4) Manual Entries
Even though you can enter your mileage and fuel records through the importing tool or use PC*Miler to estimate your mileage, there are still reasons why manual entries are important.
You may have different methods of purchasing fuel such as fuel cards, cash, credit or debit card. Fuel card data can be easily imported, but fuel receipts need to be entered manually.
If your ELD ever goes down and you know you can rely on your driver’s manual logs for miles per state, you can enter in those miles manually.
You may also skim through your data while importing and notice there are mistakes in the data as you’re double checking your work. You can always click the entry and edit the entry manually.
